Welcome to the OSS Supplier Operations Processing Procedures

OBM Shared Services (OSS) maintains the state's supplier database and supplier forms to improve the state's ability to work with suppliers. State agencies and suppliers submit information and OSS associates validate, enter, and manage the information. This section of "The Source" contains current OSS Supplier Operations processes and procedures.

A supplier is any person or company receiving state funds (typically providing goods or services to an agency of the State of Ohio).

• The Ohio Administrative Knowledge System (OAKS) is a statewide enterprise resource planning application that provides financial (FIN) functionality for all entities, boards, and commissions. The Supplier module is used to maintain supplier records in the statewide supplier database to enable accurate payment processing and IRS reporting.

• All Quality Audits will use "The Source" for procedure information. Any variance from these procedures may result in an error.
• Enter comments on the Supplier Operations Tracker anytime deviation from the standard process is necessary (e.g., "phone call to supplier to confirm email address on form," "verified routing number on routing number website," etc.).

What would you like to do?

• View the current revisions to the SO section of "The Source" for OSS

• Review the Supplier Operations Overview

• Understand the Supplier Forms

• Update the Supplier Operations Tracker

• Determine the action of the Supplier Operations work item

• Search for a Supplier Record

• Add a New Supplier

• Update Supplier Information

• Add or Update Supplier EFT Information

• Research QA Errors