Suppliers or agencies can submit a request to OSS to add new supplier information or to edit existing supplier information. Controls are in place to check for validity and completeness of all requests. Agencies may validate that requests have been completed by using OAKS FIN. Once updates are made to the supplier database, a confirmation will be sent to the agency and/or supplier.
The OSS Supplier Operations team is responsible for:
Making updates to existing suppliers, such as name, address contact information, and tax identification changes.
Setting up and maintaining electronic funds transfers (EFTs) for suppliers and Medicaid providers.
Processing 1099s.
Processing IRS Levy and Release of Levy on suppliers.
Generating and issuing IRS B-Notices.
Documents are received through the supplier portal, via email, fax, and U.S. Mail and are electronically transmitted to the Supplier Operations Tracker. Supplier Operations associates work from the Supplier Operations Tracker processing documents on a first-in, first-out basis.
The Supplier Portal is accessed after logging in to the Supplier.ohio.gov using their OH|ID and password the customer created during the initial set-up of their OH|ID. Once a supplier registers to do business with the State of Ohio and is approved by the State, they can log in to the Ohio Supplier Portal. The Supplier Portal is a self-service module that provides suppliers access to view the real-time status of their purchase orders, invoices and payment information in a read-only portal. The Ohio Supplier Portal Sign-On Page is a one-stop-shop where suppliers will navigate to sign into OAKS FIN. Features and help desk information are also provided for user reference. The Ohio Supplier Portal Website provides helpful information and training materials for current and new suppliers.
The following features are accessible through the Ohio Supplier Portal:
eSupplier
Review supplier information.
Review invoices, payments, and purchase orders.
Create new supplier users.