Adding an Auction Contact

An Auction Contact is tied to an existing supplier for the purpose of being able to bid on contracts offered through the eBid system and the Strategic Sourcing process. Auction Contacts (eBid) are designated by the supplier in Section 5Section 5 of the Supplier Information Form. This process assigns an eSupplier User ID which is used by the business's auction contact person for making bids.

• Auction contacts are added/updated for Sole Proprietors, but not Individuals.

Adding the Contact in the Supplier Record

• Follow the steps outlined here to add the contact to the record in the Supplier module and attach the documentation.

Adding the Contact in Define Supplier User

• myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Navigator > Suppliers > Supplier Information > Add/Update > Define Supplier User

1. Click the Find an Existing Value tab.

2. Enter first initial and last name (e.g., NWilliams) of the contact in the User ID search field.

3. Click Search.

4. If any Search Results match the name of the contact, click on the applicable User ID to view the details to see if the User ID is linked to the Supplier ID in process.

5. If the eBid user exists, the Define Supplier User page displays for the User ID entered in the search field.

6. If there are no results, proceed to the next step.

7. Click the Add a New Value tab.

8. Update the User ID field with the first initial and last name of the contact followed by 01, 02, 03, etc. (e.g., search for "NWILLIAMS01," then "NWILLIAMS02," etc.).

   • Omit all characters and spaces (e.g., Jane Mc Neil-Smith would be entered as "JMCNEILSMITH01."

9. Click Add.

• The Define User Supplier page displays.

10. Update the Description field with the name of the Auction Contact exactly as it appears (with the exception of an apostrophe) in "Section 5" of the of the Supplier Information Form.
11. Update the Email ID with the e-mail of the Auction Contact listed in section 5 of the Supplier Information Form.
12. Enter a password in the Operator Password (Encrypted) field.
13. Re-enter password in the Confirm Password field.
14. Select "SYSADM1" from the Access Profile Symbolic ID dropdown.
15. Click the Look Up Currency Code icon and select "USD."
16. Select "Current Rate" from the Rate Type dropdown.

17. Click the Look Up Role Name icon and select "EVENT Vendor."

18. Click the Add a new row icon in the User Roles section.
19. Click the Look Up Role Name icon and select "OH_SIGNON_FINUSER."
20. Click the Add a new row icon in the User Roles section.
21. Click the Look Up Role Name icon and select "OH_ES_VENDOR_ADMIN."

    • The OH_ES_VENDOR_ADMIN role will give users access to the eSupplier Portal as the administrator.

22. Click the Look Up SetID icon and select "STATE."
23. Enter the Supplier ID of the supplier the contact is being added to.
24. Click Save.

Next steps - Updating the Supplier Operations Tracker