Accessing the OAKS FIN Supplier Module

The Ohio Administrative Knowledge System (OAKS) is a statewide enterprise resource planning application that provides financial (FIN) functionality for all entities, boards, and commissions. The Supplier (SO) module is used to maintain supplier records in the statewide supplier database to enable accurate payment processing.

The myOhio site and OAKS Financials (OAKS FIN) are state of Ohio computer applications, which may be accessed and used only for official state business by authorized personnel. State employees access OAKS applications based on assigned security roles through the myOhio.gov website.

Steps

Navigate to www.myOhio.gov

Enter State of Ohio User ID (8-digit employee number) in the Username field.
Enter Password.
Click Log In.

Click the My Workspace tab.

Click Go To Site under Financials.

The Financial Operations Main Menu displays.

The SO module contains:

Add/ Update

Supplier Information - used to search, add, and/or update suppliers.

myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Menu > Suppliers > Supplier Information > Add/Update > Add/Update Supplier

Review Supplier - used to search supplier information by name, address, TIN, and the other fields available.
myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Menu > Suppliers > Supplier Information > Add/Update > Review Suppliers

Define Supplier User - used to search, add, and/or update eBid information.
myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Menu > Suppliers > Supplier Information > Add/Update > Define Supplier User

Maintain

Maintain EFT - used to search, add, and/or update Provider EFT information.
myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Menu > Suppliers > Supplier Information > Maintain > Maintain EFT Vendors