Effective: 07/26/2023

Payee Registrations

The Manage Request Approval page is where the Supplier Operations team will review incoming work from the portal. All payee registration requests that require manual validation will be routed to this page through workflow.

 

Review Registration Request

  1. Ensure "Register New Suppliers" is chosen from the Request Type dropdown.
  2. Click Search.

  1. Click the Registration ID link for the first pending work item that is not assigned to another user.
  2. Click Yes to assign the registration to yourself.

  1. Click Registration Details.

  1. Review the Review Page as necessary.

  2. Close the Review Page to return to the Manage Registration Approval  page.

  3. Review the Supplier Alert(s).

  1. Research the GIACT risk. If the gAuthenticate code is not "CA11", further review is required.

    1. Obtain the reference ID.

    2. Login to the GIACT website and follow these instructions to locate the risk for this change request.

    3. Obtain response code from GIACT website.

    4. Look up the response code on the response code definition document for the definition.

  2. Click Attachment in the Identification & Classification section to review the W-9 attachment.

  1. Click View on the Add Attachments pop-up.
  1. Click Return.

  1. Click View Attachment in the Supplier Banking Attachments section to review banking documentation.
  2. Click View on the Supplier Banking Attachments pop-up.
  1. Click Return.

  1. If the payee has submitted all required information, click Approve to approve the registration.
    1. Click OK on the Confirmation  pop-up that displays.
    2. Click OK on the Message pop-up that displays.
  1. If the payee request is not approved, click Deny to deny the request.

    1. Select the Reason CodeReason Code  that describes why the request is being denied.

    1. Click OK.

 

Reassign Registration Request

Follow the steps below to reassign a registration requests. This can only be done by the individual assigned to that request or the supervisor.

  1. Select "Register New Suppliers" from the Request Type dropdown.
  2. Click Search.
  1. Click the Registration ID link.

  1. Click the magnifying glass for a list of users.
  2. Select the new User ID in the Assigned User field to reassign the registration.

  1. Select the Reason To Assign from the dropdown.
  2. Enter Comments.
  3. Click OK.

  1. Review the Approver Assignment Update information.
  2. Click Save.