Effective: 11/14/2022

Setting Up a Payee Administrator

Payees who use OhioPays Portal can request to become the administrator to their company and/or their personal business. The OBM Shared Services (OSS) associate will setup the payee administrator to allow them to view their information (payments, invoice, PO’s, etc.) on the OhioPays Portal.

• https://ohid.ohio.gov/wps/myportal/gov/myohio/ > Financials > Self Service Tile

1. Click on Self Service.

• The General Profile Information page displays.

2. Click on Approvals.

• The Pending Approvals page displays.

3. Select the Administrator Request to view.

• The Administrator Request page displays.

4. Click the Administrator Request Details hyperlink.

• The Administrator Request page displays.

5. Make note of  the Payee ID and OH|ID
6. Click New Window.
7. NavBar > Menu > Suppliers > Supplier Information > Add/Update > Define Supplier User

7. Paste the OH|ID into the search field.
8. Click Search.

• The Define Supplier User page displays.

9. Click the Plus button to add a Role Name.

10. Ensure the OH_S_VENDOR_USER_ADMIN is not already assigned.

    • If the role is already assigned skip to step 17.

11. Click on magnify glass.

• The Look Up Role Name page displays.

12. Enter "OH_S_VENDOR" into the Search field.

13. Click Search.

14. Click on the hyperlink for OH_S_VENDOR_USER_ADMIN.

15. Enter the Supplier ID from the Administrator Request page.

    • If a payee exists click the plus button to add an additional payee .

      • Enter "STATE" into the SetID before entering the Supplier ID.

16. Click Save.

17. Close the Define Supplier User window.

18. Return to the Administrator Request page.

19. Enter comments into the Approver Comments field.

20. Approve or Deny the request.

21. Click Submit to complete approval or denial of the request.

• The payee will receive an email and notification through OhioPays that the request was approved or denied.